Government & Tax
Sending Mail to the IRS by Certified Mail
Send IRS correspondence with USPS tracking and records.
When it helps
Use Certified Mail when the record matters.
You are responding to an IRS notice by mail.
You need a dated mailing record for tax correspondence.
You are mailing documents where a dated mailing record may matter.
You want organized records for your tax file or tax professional.
What to write
Make the letter specific enough to stand on its own.
A copy of the IRS notice or notice number if you are responding to one.
Taxpayer name, address, tax year, and identifying information required by the notice.
The form, response, statement, or documents requested.
Your signature if required by the form or notice.
Copies for your records before mailing.
Before you mail
Certified Mail is strongest when the letter, address, tracking, and receipts are kept together.
Step 1
Step 2
Step 3
Avoid
Mailing to the wrong IRS campus or address.
Missing a signature or required attachment.
Waiting until the last day when acceptance timing matters.
Relying on a mailing method not accepted for the specific tax requirement.
Common questions
Send the final PDF by Certified Mail.
Upload the PDF. KiteCourier prints, mails, tracks, and keeps the records together.